Terms and conditions for using the Conference Room in the Business Lounge Polonez
I. General Terms
1. These Terms and Conditions define the rules for booking and using the Conference Room in the LOT Business Lounge Polonez (hereinafter referred to as the "Lounge").
2. Only passengers entitled to access to the Lounge may use the Conference Room.
3. These Terms and Conditions constitute an integral part of the Regulations for using the LOT Business Lounge Polonez.
4. The service of using the Conference Room is subject to a fee. The fee is 123 PLN gross per hour, increased by the value of VAT at the rate applicable on the date of payment.
5. At the time of booking the Conference Room, the passenger who made the reservation accepts the terms of these Regulations and undertakes to comply with them and will ensure that other passengers using the Room together comply with them.
II. Reservation rules
1. Conference Room reservations can only be made by a passenger authorized to enter the Lounge.
2. Conference Room reservations are possible:
• via the website www.lot.com by filling out the booking form, which is available in the Business Lounge Polonez tab;
• directly at the reception desk in the Lounge
3. The possibility of booking the Room will be confirmed by PLL LOT in an e-mail message sent to the passenger's e-mail address indicated in the booking form. In the case of booking directly at the reception desk in the Lounge, the possibility of booking the Room will be confirmed immediately.
4. Payment for the service will be collected at the reception desk in the Lounge on the day the booking is made. At the passenger's request, a VAT invoice can be issued.
5. In the event of cancellation, the booking should be cancelled no later than 24 hours before the start of the booking. Information about the cancellation should be sent in e-mail to the following address: rezerwacjeblpolonez@lot.pl or by phone at the following number: 536 365 021.
6. Extension of the Conference Room booking time is possible only if it is available. For extending your reservation beyond 15 minutes, an additional fee will be charged in the amount of another full hour of use of the Room.
III. Rules for using the Conference Room
1. The Conference Room is available for booking during the opening hours of the Lounge, i.e.: 5:00 - 23:00.
2. The Conference Room is equipped as follows: table, chairs, TV, Wi-Fi, white board for writing.
3. The Conference Room can only be used for the time of the booking, taking into account the extended booking time, in accordance with the provisions of Chapter II, point 6 of these Terms and Conditions. In the event that the booking time is exceeded, which makes it impossible to use the Room as part of another booking, a member of the Lounge staff may ask the persons staying in the Room to leave it.
4. Drinks and food available in the Lounge can be brought into the Conference Room.
IV. Liability
1. A passenger who books a Conference Room is obliged to:
• keep the Room in order and clean;
• use the Room and the equipment in it in accordance with their properties and purpose;
• restore the Room to its condition at the time of handover, in particular to remove from the Room all materials and equipment brought into it that belong to the passenger or other passengers using the Room together with them.
2. A passenger who books a Room is liable for any damage caused as a result of improper use of the Conference Room, including in particular for destruction, damage or theft of the Room's equipment. A passenger who books a Room is liable for damage caused as a result of their own actions or omissions as well as those of passengers using the Room together with this passenger.
3. LOT Polish Airlines is not liable for items brought and left in the Conference Room by the passenger who booked the Room or other passengers using the Room together with these passenger. Items left in the Conference Room will be forwarded to the Lost and Found Office at Chopin Airport. Contact details: tel. /+48 (22) 650 20 06; e-mail: bagaz@ppl.com